Planning a corporate event?
A Corporate event can be high-pressure, high-visibility, and often built on tight timelines. And while the branding, catering, and signage get a lot of attention, the AV setup quietly holds it all together, until it doesn’t.
If you’ve ever had a mic cut out mid-keynote, or watched a CEO fumble with a clicker while the screen stays black, you know exactly what we’re talking about.
Here’s what your AV team wishes you knew before the show starts. Straight from the people in black polo shirts who are actually running the room.
Here’s what AV teams wish you knew
Book AV for your corporate event early
Your event has a date. The AV team’s calendar fills up too. When you wait until the last few weeks, you risk:
- Higher costs
- Fewer options
- A rush job instead of a custom job
Solution: Get your AV team involved during the early planning stages. Let them help you design the event flow, not just respond to it.
Share the run sheet and stick to it
Surprise pyrotechnics? Last-minute DJ swaps? Five extra speakers?
These things don’t just “slot in.” They affect gear, safety, timing, and crew. AV crews live by the run sheet — it’s our bible.
Yes, we can make that happen (With enough notice)
Want to:
- Livestream to global offices?
- Build a branded stage set?
- Create a silent disco breakout space?
All doable. But if it’s dropped in the day before the event, we’re in firefighter mode, not creative mode.
Corporate Event Tech Rehearsals are your friend
Don’t wing it. A 15-minute run-through the night before can save you from:
- Blank screens
- Mic fumbles
- Cueing chaos
Even seasoned speakers benefit from knowing where to stand, what screen they’ll see, and how to control slides.
Your AV Team are Partners
The best events happen when clients and AV crews communicate like a team.
Let us in on the why behind the event, not just the what. We’ll bring creative ideas you hadn’t thought of, make it run smoother, and save you money in places you wouldn’t expect.
AV can feel like just another item on the event planning checklist until it becomes the only thing people remember (for the wrong reasons).
But it doesn’t have to be that way. Bring your AV team in early, treat them like collaborators, and share the bigger picture. We’ll help make your event smoother, sharper, and a hell of a lot less stressful.
Because behind every seamless corporate event is a tech crew that didn’t just show up, they planned, prepped, and probably saved it more than once.